Article I – Name

Section 1 – The name of this body shall be Presentation Parents Guild and hereinafter referred to as PPG.

Article II – Purpose

The PPG assists the Principal in building support among the Presentation School and Parish communities through the following five major areas of responsibility:

Section 1 – To promote communication among parents, teachers and administration.  To promote spiritual and emotional growth of the children within the home, school and church community.

Section 2 – To provide parents and teachers with information to aid in all aspects of education and the student’s growth and development.

Section 3 – To promote good will and cooperation between and among parents, faculty, administration, CSAC and the Parish.

Section 4 – To direct and coordinate parental support of the school through assistance, activities, and social functions and fund raisers.

Section 5 – To organize policy advocacy of parents regarding local, state and federal legislation and policy that affects Catholic schools as well as the lives of Catholic students and parents.

Section 6 – The PPG does not have responsibility for nor should they participate in any of the following:

a.       Hearing grievances

b.      Formulating policy

c.       Representing any Special Interest groups

d.      Determining how funds are spent

e.       Dealing in the area of censorship

Article III – Membership

Section 1 – All parents, by virtue of their son or daughter’s enrollment in Presentation School are ex officio (non voting) members of PPG

Section 2 – The Pastor is an ex officio (non voting) member of PPG

Section 3 – The Principal is an ex officio (non voting) member of PPG

Section 4 – The Vice-Principal is an ex officio (non voting) member of PPG

Section 5 – Every PPG Executive Committee member must be a parent of a child registered at Presentation School

Section 6 – PPG Executive Committee members should have a strong and positive commitment to Catholic school education and knowledge of the concept of “shared responsibility”

Section 7 – PPG Executive Committee members are required to participate in all scheduled meetings

Section 8 – Terms:   All PPG Executive Committee members will serve a minimum two year term with the Pastor and/or Principal reserving the right to extend any members term for one year, up to 3 times

Article IV – Election of Members

Section 1 - Elections will occur each May for the following school year.  The nomination process will be completed by ballot each April.

Article V – Removal of Members

Section 1 – The PPG President, with the approval of the Principal and Pastor, may declare vacant the office of any member on the occurrence of any of the following events:

a.       The PPG officer fails to attend 2 regular meetings without notification to PPG President, Principal or Pastor

b.      Any act or course of conduct that is inconsistent with the mission of the Roman Catholic Church and/or the mission of the Parish

c.       The PPG officer has been convicted of a felony

d.      For any conduct that is disruptive to the intimate working relationships of the PPG, School or Parish

e.       Excessive absences as determined by the Presentation School Principal and Pastor

Article VI – Officers

Elected:

The PPG Executive Committee members are elected by the parents of Presentation School.  Once approved by the Principal and Pastor, the Executive Committee positions are determined and assigned by the PPG Executive Committee members

Section 1 – President (includes participation in CSAC meetings)

The President shall be responsible for facilitating all PPG meetings, including the creation and distribution of the meeting agenda, soliciting involvement from event chairs/co chairs, committee chairs/co chairs or club chairs/co chairs for the purpose of providing updates and sharing information with and receiving information from PPG.  The President will also be responsible for reviewing and presenting to PPG any groups, persons or entities interested in fundraisers, projects or events for the school.  The President will also be responsible for attending any necessary meetings, events, fundraisers or functions deemed necessary for the purpose of presenting PPG related information on the behalf of PPG.  The President shall work closely with the Principal to ensure PPG adheres to the guidelines and principles set forth for PPG.  The President will also be responsible for providing monthly budget updates to PPG, including status and progress of the established yearly goals and objectives.

Section 2 – Vice President/Treasurer

The Vice President shall perform the duties of the President in his/her absence and shall assume the duties of the office until the next annual election if the office of President becomes vacant.  The Vice President shall also perform duties as necessary to assist the President in the performance of his/her responsibilities and functions.  This position will also serve as Treasurer for PPG.  The Treasurer, working independently or with the individual event treasurers, will oversee the financial aspects of all PPG events and fundraisers, including working with the PPG President to create annual expense and revenue budgets and ensuring strict adherence to annually established budget targets.

Section 3 – Secretary

The Secretary shall be responsible for capturing the minutes at all PPG meetings, documenting attendees, preparing and distributing the minutes to the PPG Committee for approval and submitting the minutes for inclusion in the weekly bulletin the week following the scheduled meeting.  The Secretary will also be responsible for keeping a record of the minutes for all past meetings and having these minutes available at each meeting should the need arise to review past minutes.

Section 4 – Family Catechesis

The Family Catechesis chairperson promotes the spiritual growth of families by providing opportunities within the school community for adult catechesis.  Responsibilities include the organization and execution of programs semiannually designed to fulfill the spiritual needs of the school community, which includes parents, teachers and administration. Such programs shall serve to foster faith formation in accordance with Church doctrine.

Section 5 – Public Policy Liaison (includes participation in CSAC meetings)

The Public Policy Liaison monitors and reports to PPG/CSAC any pending or existing regulations, legislation, propositions, grants or other governmental programs on the local, state or federal level that will affect the school, parish or dioceses.  Provides guidance and suggested strategies to create the desired impact on issues of concern.  Develops and maintains a standard operating procedure to inform different constituencies, including a list of phone numbers and email addresses that would prove useful in this endeavor.  On an ad hoc basis, recruit volunteers to disseminate any information or request for action to parents, parishioners and parish or diocesan leadership.

Section 6 – Booster Club President

The Booster Club President will preside at all meetings of the Booster Club Executive Committee and the general membership.  The President shall organize and appoint chairpersons to committees to meet the mission of the Booster Club.  The President shall report his activities at the regular monthly Booster Club meeting.  The President will report the Booster Club activities at the monthly PPG meetings.

Appointed:

These PPG Executive Committee member positions are specialty positions appointed by the Presentation School Principal with Pastor Approval

Section 1 – Scrip

The Scrip chairperson shall be responsible for maintaining the Presentation School Scrip program.  Responsibilities include the weekly purchasing of scrip from vendors, management of scrip sales, inventory, management of the summer scrip program volunteers and monthly profit reports to the Principal and PPG.

Section 2 – PIP (Parents In Partnership)

The PIP chairperson serves as a liaison between school administration, event chairpersons/co-chairpersons and parents regarding volunteer service points earned through the Parents in Partnership program.  This position coordinates with the Principal the assignment of points to various volunteer positions.  This position is also responsible for notifying families and the Principal of points status throughout the current PIP year and works closely with event chairs to ensure appropriate and proper point allocation.

Section 3 – Communications Director

The Communication Director promotes communication between PPG and the parish community.  This includes providing correspondence via the school website, bulletin, parish bulletin, special publications or other means as deemed necessary by PPG.  The Communication Liaison presents questions and issues raised by the parents to PPG in regards to upcoming events, activities, etc. to provide for greater overall communication within the school community.  The Communication Liaison also provides information and instruction to parents regarding how to get involved and contribute to the success of the events and activities of the school and Parish.  The Communication Liaison is also responsible for promoting the success and visibility of events and activities that have occurred to increase parish community awareness.

Article VII – Meetings

Section 1 – Regular meetings of the PPG shall be held as specified by the Bylaws.  The Pastor and/or Principal and/or Vice Principal must be present at the meeting, otherwise a meeting may not be held.

Section 2- Meetings will be held the 1^st Monday of every month beginning at 6:30pm through the duration of the school year.  Summer meetings will be determined on a year-by-year basis by the Principal and Executive Committee members of PPG.

Section 3 – Special PPG meetings may only be called by the Pastor or Principal

Section 4 – Generally all meetings of PPG are to be open meetings.  There may be occasions when the meeting will be closed due to Executive Committee session.

Section 5 – Individual PPG Executive Committee members only have authority to act on behalf of PPG pursuant to the PPG Bylaws or upon delegation of authority from PPG

Section 6.  Nine days notice is required for submission and inclusion of agenda items for the following meeting

Section 7.  PPG meeting agendas will be published in the Presentation School bulletin at minimum 2 weeks following the scheduled PPG meeting

Section 8.  All PPG meetings will follow Robert’s Rules of Order.

Article VIII – Committees/Activities

Section 1 – The events for which PPG is solely responsible will be published in August of each school year with the events being included in the annual Presentation School budget projections.

Section 2 – The event chair person or a designated representative is required to provide a report to the PPG Executive Committee two meetings prior and one meeting following the event, including budget status.

Section 3.  Attendance at PPG meetings from other Presentation School committees and positions will be solicited throughout the year as necessary.  These committees and positions include, but are not limited to, the following:

• Presentation School Class Room representative
• Presentation Parish Men’s Club President or designate

Article IX – Amendments

Section 1 – These Bylaws may be amended by a vote of two-thirds of the PPG Executive Committee members at a regular scheduled or special called meeting and are effective upon the approval of the Pastor and Principal.